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We help general contractors and subcontractors with reliable financials, accurate job costing and tax visibility so there are no surprises when it matters most. Our CPA-led construction bookkeeping connects the work happening in the field to your books and taxes in real time.
We work best with general contractors and specialty trades earning $1M to $10M who are tired of the financial mess. Different people may be touching the books, but they want one person owning the numbers. Often they come to us because their CPA is hard to get ahold of or has retired.
Not all revenue is good revenue. We tie direct costs to their respective jobs so you can see where you’re excelling, where there’s room to improve and what needs to change.
While you’re focused on completing jobs it’s easy for the numbers to fly over your head. Each month, we run the numbers and include the final WIP schedule in your monthly close reporting so you can see if job profitability is on track and where you’re over or underbilled.
Many contractors & subcontractors assume chaos is just part of their trade. In reality, it is often the result of outgrowing generic bookkeeping and year-end tax preparation.
As revenue grows and projects overlap, financial complexity increases faster than visibility unless the bookkeeping system is built for it.
Cash moves in and out at different speeds across jobs, payroll, materials, and taxes.
Margins look fine at a high level, but problems stay hidden at the job level.
Growth decisions are made based on pressure.
Taxes keep surprising you because you only see them at tax time.
As the business grows, compliance alone is no longer enough.
The Business GPS System™ brings your bookkeeping, reporting and tax planning under one CPA-led system.
Core bookkeeping, payroll bookkeeping, AR & AP aging review, monthly financials, 1099 compliance.
Job costing, key metrics, monthly WIP schedules, cash flow structure and proactive tax planning.
Once the ongoing engagement is signed, we review your QuickBooks file and quote any cleanup needed separately.
Free discovery call →CPA-led construction bookkeeping across South Florida.
Best accounting software and bookkeeping setup for a construction company?
Based on experience, we've found the best setup to be QuickBooks Online with JobTread or Buildertrend for operations. However, do not sync the two. The more people who touch the books, the easier it is for things to get messy quickly. As it relates to payroll though, it is best handled through a separate provider where crews clock their time and select the job they are working on. So that’s three software systems in total.
How do contractors handle job costing and WIP?
Job costing is tying costs to the job they pertain to. When there’s a bill, an expense receipt or crew pay, those costs need to be assigned to a job. Contractors often struggle because this information is usually recorded by the same people incurring or paying for these costs, and they are not always as diligent as the owner needs them to be.
WIP reporting will only be as reliable as how accurately contractors job cost while staying proactive with budgeting and recording changes to projected costs or revenue as they happen. Construction software can help, but reporting will only be as reliable as the information the contractor and their team keep in it.
How is construction bookkeeping different from generic bookkeeping?
Construction bookkeeping ties income and expenses to a job while recognizing revenue as the work is performed. Generic bookkeeping records income when cash comes in. It may record deposits to a job but not the expenses that belong to it.
Do you provide auditing or assurance services?
We do not perform audits or formal assurance services. When a client needs an audit, review, or other assurance engagement, we work with the independent CPA firm.
Should a contractor use a bookkeeper or a CPA?
A bookkeeper can be enough during the early stages. Once you grow well into seven figures, usually past $2M in annual revenue, you need a CPA who can also help with job costing, WIP schedules, cash flow and revenue recognition.
Thirty minutes, no charge, and you leave with at least one thing to change whether or not you hire us.
Book a Free Discovery CallFort Lauderdale, Miami, Boca Raton, Pompano Beach, Coral Gables, West Palm Beach, Coral Springs, Pembroke Pines, Delray Beach, and Broward County.
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